Job Vacancy: Technical Operations Administrator

If you are passionate about film, in particular social issues-based documentaries, and are looking to build a career in this space, then we want to hear from you.

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Kickstart is the new UK Government scheme to support 16 – 24-year-olds through providing paid work placements for young people on universal credit. Together Films is delighted to offer opportunities through the scheme. We have 2 new opportunities for young aspiring talent to join our team of experts. You will receive training and support throughout the placement, develop knowledge and skills whilst bringing a fresh perspective to our organization and our work in the social impact entertainment industry. If you are passionate about film, in particular social issues-based documentaries, and are looking to build a career in this space, then we want to hear from you. 

Job Title: Technical Operations Administrator

Team: Technical Team

Projects: All projects

Contract: Six month contract

Application Deadline: Deadline extended to 26 May (midday)

Interview Date: w/c 26 May 2021. Interviews will take place by Zoom video call. 

Start Date: As soon as possible

Salary: National Minimum Wage or National Living Wage depending on your age

Hours: Full time; 5 days per week, 8 hours per day usually between the hours of 10 am and 6 pm, though some out-of-hours work may be required.

Location: Currently fully remote, however with an office based in London. You do not need to reside in London to apply, though you do need to be UK-based. Please let us know your location and any flexible work requests upon application.

To Apply: You must be 16-24 years of age and on universal credit. The application is by filling out this form by midday on 10 May 2021. Learn more about Together Films Company Culture here.

After completing your application, please fill out the Together Films Recruitment Equality, Diversity and Inclusion Monitoring Form. This information will not inform the shortlisting panel, it is used to provide our overall recruitment statistics and is not reported on an individual basis.


Main Responsibilities:

The Technical Operations Administrator supports the Technical and Operations teams to manage data and technology around our film, film festival, and marketing campaigns.

  • Support the Technical Manager in collecting all film deliverables from Producers (e.g. films, posters, key images) and storing them in our internal systems
  • Support the tracking of assets to ensure that they have been delivered to all partners on time. 
  • Update metadata on websites (including screening lists, blogs, and campaign actions). Training will be provided on our back-end systems.
  • Clean up and prepare data to update our central database system. 
  • Format spreadsheet information and perform data entry tasks
  • Organize document storage and optimize across Google Drive, Dropbox, and online portals. 
  • Provide administrative support to the CEO, Operations Director, and Technical Manager
  • Some out-of-hours customer support may be required.

The Job is homeworking and we will provide support to get you set up on our systems. Where possible, we will invite you to attend an induction day in London at our workspace at Mediaworks, Huckletree West, W12 7FP. As the world opens up following the global pandemic, we’re exploring providing a flexible working space in London that you may be expected to attend monthly


About you

This would suit someone with a careful eye for detail who loves, and we mean loves spreadsheets. You thrive on having things in an organized system and understand the benefits of the organization. You may have a passion or background in IT and technology and are quick to adapt to new systems (where training is provided). The ideal candidate will have good numerical skills, a positive attitude, and be open to learning and growing with us as we expand.

Essential Skills:

  • Exceptional organizational and numerical skills, and attention to detail
  • Strong IT skills and competency to pick up new systems quickly
  • Particular experience in managing large spreadsheets
  • Proficient in Gmail and GDrive
  • An understanding of project management software and/or CRMs
  • An interest in Film and social change
  • Demonstrable experience to meet deadline and prioritize simultaneous requests

Desirable Criteria

  • Experience using Slack, ClickUp, Airtable
  • Experience with data cleaning in Customer Relationship Management Systems

Application

We encourage applications from all backgrounds, communities, and industries, and are committed to having a team that is made up of diverse skills, experiences, and abilities. We actively encourage BAME and disabled applicants and value the positive impact that difference has on our teams.

To Apply: You must be 16-24 years of age and on universal credit. The application is by filling out this form by midday on 26 May 2021. Learn more about Together Films Company Culture here.

After completing your application, please fill out the Together Films Recruitment Equality, Diversity and Inclusion Monitoring Form. This information will not inform the shortlisting panel, it is used to provide our overall recruitment statistics and is not reported on an individual basis.

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